Allina Health Fax Number for Medical Records
Allina Health runs one Release of Information office for every hospital and clinic in the system, so there is a single fax number to remember. Send your signed form free from your phone and keep the confirmation.
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One number for the whole system
Allina Health centralizes records requests at a single Release of Information office in Minneapolis, and prints the same submission block on both of its patient forms. Whichever form you fill out, the completed form goes to (612) 262-2323, to MedicalRecords@allina.com, or by mail to PO Box 43, Minneapolis, MN 55440-0043.
There are two forms and the difference matters. The Patient Access Request for Health Information is for getting a copy of your own record. The Authorization to Release and Disclose Patient Information is for sending your record to someone else, such as a new clinic, an attorney or an insurer. Using the access form when you meant to route records to a third party is the most common reason a request comes back.
Allina Health asks for 7 to 10 days to process a request. It also states that a photocopy or fax of an authorization is treated the same as an original, so a faxed signature is not a downgrade.
What patients fax Allina Health
- The Patient Access Request when you want emergency room records, a discharge summary, a history and physical, operative or pathology reports, test results, immunizations or clinic notes
- The Authorization to Release and Disclose form when the records go to a new provider, a disability claim, a Social Security appeal or a workers' compensation case
- Outside records coming back the other way, when an Allina clinic needs history from a provider you saw elsewhere
- Forms an Allina physician has completed for leave, school or disability
Substance use disorder treatment records need a separate authorization. A completed form is one to two pages, which sends free on every FaxTerra account.
Verify the number before you send
Your form carries your name, date of birth, home and cell numbers, and your address. Check the destination before it goes:
- Download the form from allinahealth.org and read the submission block at the bottom of the form you actually downloaded. The fax number is printed there beside the mailing address.
- If an Allina department gave you a different fax number for a specific request, use theirs and note who gave it to you.
- Call Allina Health Release of Information, using the phone number printed in the same block as the fax number, and ask them to confirm.
- Skip fax numbers from third-party form sites. Several republish an older revision of the Allina form.
How to fax Allina Health without a fax machine
Create a free FaxTerra account with an email address, upload the signed form as a PDF or as phone photos, enter the Allina Health fax number, and send. Delivery confirmation arrives by email, which is worth keeping since Release of Information does not acknowledge receipt separately.
A one or two page form sends free within your monthly free pages. See how to send a fax for accepted files and page limits, faxing medical records for the wider process, and Essentia Health if you are collecting records from both Minnesota systems.
Frequently Asked Questions
What is the Allina Health fax number for medical records?
Allina Health publishes (612) 262-2323 on its patient records forms, in the block that tells you where to send the completed request. The mail alternative is Allina Health, Attn: Health Information/ROI, PO Box 43, Minneapolis, MN 55440-0043.
Which Allina Health form do I need?
Use the Patient Access Request for Health Information to get a copy for yourself. Use the Authorization to Release and Disclose Patient Information to send your records to someone else. Both go to the same fax number.
How long does Allina Health take to process a request?
Allina Health asks patients to allow 7 to 10 days for all requests to be processed and sent. Recent results are usually faster through an Allina Health account, which needs no form at all.
Is a faxed signature acceptable to Allina Health?
Yes. Allina Health states on its authorization form that a photocopy or fax of the authorization will be treated in the same way as an original.
Do I need a HIPAA plan to fax my own medical records?
No. HIPAA obligations sit with the covered entity receiving your records, not with you as the patient sending your own. A free FaxTerra account is enough. Clinics and billing companies transmitting protected health information need a signed Business Associate Agreement, which comes with the FaxTerra Healthcare plan.
Is FaxTerra affiliated with Allina Health?
No. FaxTerra is an independent online fax service. We deliver your document to the number you enter and confirm when it arrives. We cannot access Allina Health records or check the status of a request.
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