Johns Hopkins Fax Numbers for Medical Records
Johns Hopkins Medicine runs a separate Health Information Management office at each of its hospitals, so the right destination depends on which one treated you. Howard County Medical Center publishes its number below. For any other Hopkins facility, here is how to get it from Hopkins directly.
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Johns Hopkins routes records by hospital
Johns Hopkins Medicine is a group of hospitals and physician practices rather than one records department. The Johns Hopkins Hospital, Johns Hopkins Bayview Medical Center, Howard County Medical Center, Suburban Hospital, Sibley Memorial Hospital, All Children's Hospital and Johns Hopkins Community Physicians each run their own Health Information Management office, with their own forms and their own contact details.
The number above is the one Johns Hopkins prints for Howard County Medical Center's Health Information Management department on that hospital's contact page. It is the right destination only if Howard County treated you. Sending a Howard County authorization to a Baltimore records office, or the reverse, means the request sits with a department that has no chart to release.
For every other Hopkins facility, get the number from Hopkins rather than from a directory. If a site gives you a Johns Hopkins records fax number without saying where it came from, treat it with suspicion. A signed authorization sent to a stale number reaches whoever holds that number now.
How to get the right number for your Hopkins facility
- Start from the Patient Medical Records page on hopkinsmedicine.org and open the entry for the hospital that treated you. Hopkins publishes the request form and the Health Information Management contact details per facility there.
- Call that facility's Health Information Management department and ask them to read the fax number back to you, along with any attention line they want on the cover sheet.
- If you were seen by a Johns Hopkins Community Physicians practice rather than a hospital, ask the practice. Community Physicians records are handled separately from hospital records.
- If you were treated at a Hopkins facility not listed on the main records page, Hopkins directs you to call that facility to learn where to submit your request.
- Note the date and the name of the person who gave you the number. That is what you will want if the request stalls.
Ask one more question while you have them: whether the office will fax records back to you. Some Hopkins facilities send records to another provider by fax but not to a patient directly, in which case mail or the portal is the return route.
What you are likely sending
- The signed Request for Copy of Health Information, or the Authorization to Release Protected Health Information when the records go to someone other than you
- A records request ahead of a second opinion, which is one of the most common reasons people fax Hopkins
- Outside records going the other direction, when a Hopkins physician needs history from a clinic you saw elsewhere
- Billing record requests, which Hopkins handles through a different office than clinical records
A signed request plus an ID copy is usually two to four pages, which is inside the free monthly allowance on every FaxTerra account. If you are requesting records for a second opinion, name the receiving physician and department on the cover sheet so the office can route the copy directly instead of mailing it to you first.
How to fax Johns Hopkins once you have the number
Create a free FaxTerra account with an email address, upload the signed form as a PDF or as photos taken with your phone, enter the fax number the Health Information Management office gave you, and send. Delivery confirmation arrives by email, which is the receipt to keep while the request is processed.
Small documents send free within your monthly free pages. Longer packets are covered by a one-time credit pack from about 10¢ a page. See how to send a fax for accepted files and page limits, faxing medical records for the wider process, and Mass General Brigham for an academic system of similar size that does publish one records fax for its whole network.
Frequently Asked Questions
What is the Johns Hopkins fax number for medical records?
It depends on which Hopkins hospital treated you. Howard County Medical Center publishes (410) 740-7543 for its Health Information Management department, and that number is on this page. The other Hopkins hospitals each run their own records office, and we publish a number only where we can read it off Johns Hopkins Medicine's own page. For those, call the Health Information Management office for your facility and have them read the number back to you.
Which Johns Hopkins office holds my records?
The hospital that treated you. The Johns Hopkins Hospital, Bayview Medical Center, Howard County Medical Center, Suburban Hospital, Sibley Memorial Hospital and All Children's Hospital each run their own Health Information Management office. Johns Hopkins Community Physicians practices are handled separately from the hospitals.
Can Johns Hopkins fax my records to me?
Ask the office directly. Some Hopkins facilities will fax records to another health care provider for continuing care but return a patient's own copy by mail or through the portal instead. Confirm before you assume a fax is coming back.
How do I send my Hopkins records to another doctor?
Use the authorization form for the facility that treated you and name the receiving physician, their address and their fax number in the delivery section. That is faster than requesting the records yourself and forwarding them.
Do I need a HIPAA plan to fax my own medical records?
No. HIPAA obligations sit with the covered entity receiving your records, not with you as the patient sending your own. A free FaxTerra account is enough. Practices and billing companies handling protected health information need a signed Business Associate Agreement, which comes with the FaxTerra Healthcare plan.
Is FaxTerra affiliated with Johns Hopkins?
No. FaxTerra is an independent online fax service. We deliver your document to the number you enter and confirm when it arrives. We cannot access Johns Hopkins records or look up a fax number for you.
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