Johns Hopkins Fax Numbers for Medical Records

Johns Hopkins routes records by facility

Johns Hopkins Medicine is a group of hospitals and physician practices rather than one records department. Each facility runs its own Health Information Management office with its own fax line, and Hopkins publishes all of them in the "Submit the Form" step of its Patient Medical Records page, one panel per facility. The numbers above are read from those panels.

Pick the row for the facility that treated you. A signed authorization sent to a Baltimore records office for a stay at Sibley, or the reverse, sits with a department that has no chart to release, and nobody forwards it. Two splits catch people: the Wilmer Eye Institute keeps its own records line even though it sits on The Johns Hopkins Hospital campus, and a Johns Hopkins Community Physicians practice is handled by the Community Physicians office in Middle River, not by any hospital.

If you were treated at a Hopkins facility that is not in the table, Hopkins says to call that facility directly to learn where to submit your request. Do not take the number from a third-party directory. A signed authorization sent to a stale number reaches whoever holds that number now.

What Hopkins says about faxing records back

Hopkins states the return route plainly on the same page: "We will fax medical records only to another health care provider or facility for continuing medical care, and only if the patient is in the health care provider's office." So a fax gets your request in, but your own copy comes back by mail, by pickup with photo ID, or through MyChart. If the records are going to another doctor for an appointment, name that office and its fax number in the delivery section of the form and, per Hopkins, expect the fax to be sent while you are in that provider's office.

Hopkins also notes that there is no charge when records are released directly to your physician or another health care facility, and that a fee may apply for copies released to you or to a third party. Requests tied to a scheduled appointment get priority, so put the appointment date on the form.

What you are likely sending

• The signed Request for Copy of Health Information, or the Authorization for Release of Health Information when the records go to someone other than you. Hopkins publishes separate authorization forms for the hospitals, for Community Physicians, for Home Care and for mental health records; use the one that matches the office you are faxing.
• A records request ahead of a second opinion, which is one of the most common reasons people fax Hopkins
• Outside records going the other direction, when a Hopkins physician needs history from a clinic you saw elsewhere
• Billing record requests, which Hopkins handles through a different office than clinical records

A signed request plus an ID copy is usually two to four pages, which is inside the free monthly allowance on every FaxTerra account. If you are requesting records for a second opinion, name the receiving physician and department on the cover sheet so the office can route the copy directly instead of mailing it to you first.

How to fax Johns Hopkins

Create a free FaxTerra account with an email address, upload the signed form as a PDF or as photos taken with your phone, enter the number from the row above for your facility, and send. Delivery confirmation arrives by email, which is the receipt to keep while the request is processed.

Small documents send free within your monthly free pages. Longer packets are covered by a one-time credit pack from about 10¢ a page. See how to send a fax for accepted files and page limits, faxing medical records for the wider process, and Mass General Brigham for an academic system of similar size that publishes one records fax for its whole network instead.