Penn Medicine Fax Numbers for Medical Records

Penn Medicine routes records by hospital

Penn Medicine keeps each patient's chart at the hospital where the care happened rather than in a central archive. Its Patient Access to Health Information page says so directly: "mail or fax the completed form to the hospital where you would like to request records", and then lists the medical records department for each hospital with a street address and a fax number. The seven lines above are read from that list.

The three Philadelphia hospitals are separate destinations even though they sit within a few miles of each other. The Hospital of the University of Pennsylvania takes requests at (215) 662-6300, Penn Presbyterian Medical Center at (215) 243-8758, and Pennsylvania Hospital at (215) 829-3027. Outside the city, Chester County Hospital uses (610) 431-5025, Penn Medicine Doylestown Health (215) 489-7235, Lancaster General Health (717) 544-5914, and Princeton Medical Center in New Jersey (609) 853-7051.

Care at more than one Penn hospital means a request to each. A request faxed to Pennsylvania Hospital does not reach the Hospital of the University of Pennsylvania, and nobody forwards it. Penn Medicine also publishes a separate page for physician practices requesting a patient's chart; it lists the same hospital lines except Lancaster General, so the table above is the complete set.

What Penn Medicine says about your own copy

The authorization form is for records going to someone else. Penn Medicine's page states that if you want records sent to another health care provider or to someone other than yourself, you must submit the authorization form, and that a copy for yourself can be requested through the patient portal. So the fax route is the one to use when a new doctor, an attorney, an insurer or a school needs the record, and myPennMedicine is the faster route when the copy is for you.

Penn Medicine also notes that it may charge for a copy of your medical records, in line with the fees set under federal and state law, so naming the specific records and dates you need keeps the request small.

What you are likely sending

• Penn Medicine's Authorization for Disclosure of Health Information, signed, naming the records, the dates of service and who receives them. It is the same form for every hospital; the fax number is what changes.
• A records request ahead of a second opinion or a move to a new practice
• Disability, FMLA and leave paperwork completed by a Penn physician, which follows the same route as any other record
• A practice requesting a patient's chart on office letterhead, naming the specific information and the dates of service, which is the route on Penn Medicine's physician page

A signed authorization plus an ID copy is usually two to four pages, which is inside the free monthly allowance on every FaxTerra account. Penn Medicine supports electronic record exchange between systems, so a practice on a connected records platform can often pull the chart without faxing at all.

How to fax Penn Medicine without a fax machine

Create a free FaxTerra account with an email address, upload your signed authorization as a PDF or as photos taken with your phone, enter the number from the row above for the hospital that treated you, and send. Delivery confirmation arrives by email, which is the receipt to keep while the request is processed.

A short request sends free within your monthly free pages. See how to send a fax for accepted files and page limits, faxing medical records for the wider process, and the UPMC guide if part of your care happened in western or central Pennsylvania, which routes through a different set of Release of Information departments.